Fleet Mail

Every Email, a Tracked Job

Fleet Mail turns requests from tenants and vendors into work orders the moment they arrive, and keeps everyone informed with automatic email updates.

Requests Arrive from Everywhere

Tenants, vendors and staff send requests, quotes and updates to shared inboxes, and each message holds part of a job.

Every email becomes part of one structured record, with the right team assigned and everyone kept up to date.

Requests, replies and approvals flow through one record your whole team can see, while tenants and vendors keep using the email they know.

Shared inbox

A shared inbox becomes an organized queue, with every request logged, prioritized and assigned.

Email to work order

Each email turns into a work order, and every reply is added to the job history so the full conversation stays in context.

Approvals

Managers approve or reject costs straight from the email, and the job moves on automatically.

Updates

Fleet sends the right message at the right time, so teams, vendors and tenants always know what comes next.

How it works

1
Receive
Tenants and vendors email your maintenance address as usual.
2
Create
Fleet Mail turns each email into a work order with its photos and location.
3
Route
The job goes to the right team or vendor by site, category and priority.
4
Update
Everyone receives progress, approvals and completion emails automatically.

Built for every sender

Tenants and vendors keep using the email they know, while your team works from one structured, trackable record.

Fleet Mail is part of the Fleet platform, so every email links to your assets, documents, workflows and reports.

Everyone on the same record
Tenants, vendors and staff follow one job, with every message in context.
A clear view of every request
See volumes, response times and open requests across every site.
More time for real work
Automatic logging and updates give your team time back for on-site work.