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Fleet

Document Management

Centralize Your Maintenance Files in One Smart Hub

Warranties, vendor agreements, compliance checklists and SOPs live in one place, linked to the work they support and ready the moment you need them.

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  • Version control
  • Linked to assets and jobs
  • Audit-ready exports

Every Job Depends on the Right File

Safety certificates, inspection reports, manuals and invoices are proof of compliance and continuity, and teams need them at the point of use.

  • Certificates
  • Manuals
  • Contracts

Every File, One Click Away

Fleet keeps documentation organized, linked to the work it supports and accessible from anywhere.

Manage Documents Across Your Portfolio

Store, organize and retrieve every file in one place, built into the platform your team already uses.

Attach Files Anywhere

Upload documents directly to assets, jobs, locations, vendors or users, and keep everything in context.

  • Files linked to assets, jobs and locations
  • Tagged by type, site, department or asset class
  • Storage built into Fleet

In the field

SOPs Inside Every Work Order

Technicians open SOPs, installation guides and past reports directly from the job, right where the work happens.

  • Documents linked to every work order
  • Available on any phone or tablet
  • Budget approvals attached for full traceability

Compliance

Always Ready for Inspection

Certificates, permits and reports stay current, with reminders before anything expires.

  • Expiry tracking for permits and contracts
  • Timestamped logs for compliance
  • Fast retrieval during emergencies or audits

Sharing

Packages for Audits and Handovers

Download document packages for audits, vendor handovers or internal reviews in a few clicks.

  • Packages built by site, asset or date range
  • Shared securely with auditors and vendors
  • A complete record for property handovers

How it works

From Upload to Audit

  1. 1

    Upload

    Add files from desktop or phone, or move your existing archive with our team.

  2. 2

    Link

    Attach each file to its asset, job, location or vendor.

  3. 3

    Use

    Technicians and managers open the right document at the point of work.

  4. 4

    Share

    Export packages for audits, handovers and reviews.

Get started

Bring Every File into One Place

Our onboarding team helps you move manuals, certificates and contracts into Fleet and link them to your assets in your first week.

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Why Fleet for Document Management

Document management works across every Fleet module, built for busy teams managing multiple sites, asset types and contractors.

  • Built into every module

    Files linked to assets, jobs, workflows and reports.

  • Secure by design

    Role-based permissions, encrypted storage and full audit trails.

  • Fast to find

    Global search and smart tags across every site.

Other platforms felt too complex or generic. Fleet gave us a purpose-built solution with faster support.
Director of MaintenanceLogistics Hub

Every Industry Runs on Documents

From hotels to logistics hubs, Fleet keeps every property’s paperwork organized and audit-ready.

  • Shopping malls and retail
  • Hospitality and F&B
  • Shipping and logistics
  • Residential communities
  • Commercial offices
  • Mixed-use developments
  • Schools and campuses
  • Vehicle fleets

Built to Integrate

Connect finance tools, vendor portals and Fleet Mail so documents arrive where they belong, through 20+ integrations.

See all integrations

Frequently Asked Questions

  • What kinds of documents can I store in Fleet?

    Manuals, warranties, permits, inspection reports, certificates, vendor contracts, SOPs, invoices and photos, all linked to the assets, jobs and locations they belong to.

  • Can technicians open documents on site?

    Yes. Technicians open SOPs, manuals and past reports directly from the work order on any phone or tablet.

  • How does version control work?

    Fleet keeps a full edit history for every file, showing who uploaded what and when, and lets you restore earlier versions.

  • Who can see sensitive documents?

    You decide. Role-based permissions control who can view, upload or edit each document, and vendors see only their own files.

  • Can Fleet remind me before certificates expire?

    Yes. Fleet tracks expiry dates for permits, certificates and contracts and reminds your team in advance.

See Fleet in Action

Book a walkthrough and see how Fleet brings every site, asset and work order into one place.

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