Centralize Your Maintenance Files in One Smart Hub

Fleet’s Document Management system is built specifically for real estate, facilities, and maintenance teams who need fast, reliable access to the right files — from anywhere.

Whether it’s an air-conditioning warranty, a vendor agreement, a compliance checklist, or an SOP for elevator servicing, Fleet allows you to store, organize, and retrieve everything in one place. No more digging through emails, shared drives, or hard copies to find what you need.

Why Document Management Matters in Maintenance

Managing facilities across multiple sites requires more than just tracking tasks — it also requires managing the documents that support those tasks. Safety certificates, inspection reports, manuals, invoices — these aren’t just paperwork, they’re proof of compliance, operational continuity, and risk reduction.

Without centralized documentation, teams face:

  • Delays in vendor onboarding

  • Missed audits or failed inspections

  • Higher risk of duplicated work

  • Lost warranty or contract records

Fleet solves these challenges by making all relevant documentation accessible — right at the point of use.

Seamless Integration with Your Maintenance Ecosystem

Fleet’s document management works across all modules. Every file is discoverable via global search, and linked directly to your dashboard metrics and reports. No need for external storage tools or clunky integrations — everything is built in and built for action.

Key Features of Fleet’s Document Management

    • Upload documents directly to assets, jobs, locations, vendors, or users. Keep everything contextually relevant and easy to find.

    • Label documents by type (e.g., contract, inspection report, technical manual) or by site, department, or asset class.

    • Control who can view, upload, or edit documentation. Ensure sensitive information is secure and accessible only to authorized users.

    • Track file changes over time with a full edit history. Know who uploaded what, when — and roll back when needed.

  • Technicians can view SOPs, installation guides, or past reports directly within the work order interface.

  • Download document packages for audits, vendor handovers, or internal reviews with just a few clicks.

Real-World Use Cases

  • Upload elevator maintenance SOPs for technicians to reference onsite

  • Link fire inspection certificates to compliance workflows

  • Store vendor contracts and track expiration dates

  • Attach budget approvals to work orders for full traceability

  • Maintain digital manuals for HVAC, plumbing, or lighting systems

Fleet’s document tools are built for busy teams juggling multiple sites, asset types, and third-party contractors.

Why Searchability Matters

Document management isn't just a nice-to-have — it's a critical part of modern facility operations. With Fleet, you get a system that makes document handling as easy and powerful as your work order or asset workflows.

Why It Matters

Document management isn't just a nice-to-have — it's a critical part of modern facility operations. With Fleet, you get a system that makes document handling as easy and powerful as your work order or asset workflows.

Stop losing time and files. Centralize your documents with Fleet today.

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